Executive Assistant, Policy and Government Affairs - 18015

US-DC-Washington
4 weeks ago
# of Openings
1
Category
Policy & Government Affairs

Overview

World Wildlife Fund (WWF), the world’s leading conservation organization, seeks an Executive Assistant for the Policy & Government Affairs department.  The Executive Assistant provides confidential administrative support to the Senior Vice President (SVP), using extensive knowledge of the organization, of WWF’s policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and contributes to the efficient and successful functioning of the department.

Responsibilities

  • Coordinates and maintains calendar for the SVP, Policy and Government Affairs. Coordinates all aspects of meetings, travel, trainings, and other events. Maintains calendar of SVP to optimize time and to facilitate the exchange of information. Monitors deadlines, follow up on delegated tasks, and provide appropriate reminders. Coordinates staff meetings and SMT meetings including preparation of agenda and materials. Coordinates any mailings or other distributions of information from the department, both internally and externally.
  • Drafts and finalizes consulting agreements and intra network grant agreements ensuring adherence to policies and procedures and working closely with Program Operations.
  • Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and, and responds to routine and non-routine requests with discretion. Attends internal and external meetings as representative of the department and provide appropriate summaries and follow-up.
  • Drafts letters, memoranda and other materials for staff, inter-department meetings, and outside individuals. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations. Assists with preparation of proposals and presentations.
  • Assists with data and background information for budget process. Prepares and reviews expense reports, budget updates, and bills. Collects information and maintains logs, records or lists as needed. Prepares and reviews expense reports and consultant invoices for payment.
  • Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Maintains complex files and file record for the department.
  • Performs special projects and other duties as assigned

Qualifications

  • Must have at least an Administrative Associate degree, plus 7 years of demonstrated and progressively responsible experience in administrative positions, including two years in an executive office.
  • Advanced degrees can substitute for some years of experience: a person with a Bachelor’s need only have 5 years of relevant work experience, and a person with a Masters need only have 3 years of relevant work experience. Degrees in fields of study relevant to WWF’s environmental conservation work is strongly preferred
  • Must have a high level of knowledge, competence, and secretarial skills, including good organizational and analytical skills.
  • Ability to operate with considerable independence, take initiative, prioritize, and meet deadlines.
  • Effective writing ability necessary to prepare and edit correspondence and other documents. Excellent interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
  • Ability to operate standard office machines and equipment, including computers, fax machines, copiers, and telephone system.

 

To Apply:

  • Submit cover letter and resume through our Careers Page,  Requisition #18015
  • Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.

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