Senior Administrative Assistant - 18046

US-DC-Washington
2 weeks ago(1/10/2018 4:43 PM)
# of Openings
1
Category
Markets

Overview

World Wildlife Fund (WWF), the world’s leading conservation organization, seeks a Senior Administrative Assistant at our Washington, DC office. This position supports the Markets & Food team and performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of the department using administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies.

Responsibilities

  • Communication - Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests, makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
  • General office duties - Makes travel arrangements; handles administrative aspect of new employee set-up; orders office supplies, coordinates mailings, production and distribution of documents, reports and other materials. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.
  • Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents for others such as presentations using PowerPoint.
  • Coordinate meetings/conferences/ special events- Arranges meetings including attendee coordination, space and equipment rental, AV needs, catering, and material preparation. Schedule and initiate WebEx and Premiere Global meetings.
  • Financial support - Reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles re-classes and serves as the liaison with accounting to track payments.
  • Recordkeeping - Collects information and maintains logs, records and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or SharePoint. Reviews, validates and inputs data collected or provided by others.
  • Identifies any problems with the data and coordinates with others to resolve problems as needed.
  • Performs other duties as assigned.

Qualifications

  • A high school diploma or equivalent and five years of demonstrated and progressively responsible experience in an administrative assistant position required; Bachelor’s preferred with 2 years of experience.
  • Demonstrated ability to use Microsoft Office: Outlook, Word, PowerPoint, Excel.
  • Familiarity with database work a plus.
  • Strong organizational, quantitative and analytical skills Excellent oral and written communication skills.
  • Strong attention to detail.
  • Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
  • Experience using WebEx or other meeting conference platform a plus.
  • Experience helping remote staff a plus.
  • Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.

To Apply:

  • Submit cover letter and resume through our Careers Page,  Requisition #18046  
  • Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.

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