• Administration and Finance Manager

    Job Locations PY
    Posted Date 2 weeks ago(3/12/2018 5:30 PM)
    # of Openings
    LAC Secretariat
  • Overview

    World Wildlife Fund (WWF), the world's leading conservation organization, seeks an Administration and Finance Specialist in our WWF Paraguay Office in Asunción. Under the supervision of the Operations Director and in coordination with the staff of WWF-United States(US)/Latin America and the Caribe (LAC), directs, coordinates and ensures that the administration and finances responsibilities, including human resources, be carried out in accordance with the policies and procedures of the organization, the respective donors and local laws. It is primarily responsible for the accounting practices of the office, the correct maintenance of the financial records and the preparation of financial reports to donors. It also monitors the financial execution of the projects and the office in general and supervises everything related to Contracts. 



    1. Ensure compliance with policies and related procedures with finance and administration of WWF, donors and local laws.
    2. Help design and maintain control systems for an efficient and effective administration and financial management.
    3. Manage external and internal audits of the Paraguay office.
    4. Make sure all insurance coverage contracts for staff and equipment are up to date, as well as all services required to have a functional office.


    1. Prepare annual budgets, budget projections and long-term budgets.
    2. Prepare budgets for proposals to potential donors.
    3. Follow up on the office’s budget execution and report the results to Country Director, Operations Director and Project Managers.
    4. Maintain updated the financial information in the Project Tracking System (PTS).
    5. Prepare financial reports for all national and international donors.
    6. Conduct financial analysis during the accounting closing including: a) common costs analysis; b) administrative expenses calculation; and c) the monthly revenue recognition calculation.
    7. Follow up the assigned hours to staff within the projects and ensure the sustainability of the different positions.


    Donors Agreements

    1. Supervise and follow-up on donor agreements.
    2. Act as the main point of contact with WWF-US related with donor agreements.
    3. Ensure absolute compliance with donor’s financial and administrative requirements.



    1. Supervise the maintenance of office furniture, computers, office equipment and supplies, phones/communication equipment, vehicles, and others.


    Human Resources  

    1. Responsible for all the Human Resources Administration processes (reports to different entities, contracts and verification of employment, liquidations payments, exit processes etc.)
    2. In coordination with Human Resources in WWF-US, manage the personnel database (HRIS), as well as the implementation of compensation policies and procedures (salary scales, increments etc.) and other processes.
    3. In coordination with the Country Director, Operations Director and the HR Rep in WWF-US, coordinate all the arrangements in case of legal advice with local labor law counselor.




    • Degree in Accounting, Finance, Administration, or local equivalent education or certification. Master's Degree (preferably).


    • Minimum 8 years of administrative and financial experience.
    • Knowledge in contracts and international cooperation agreements.
    • Experience in personnel management.
    • Previous experience in management of Human Resources processes.
    • Administrative knowledge and management experience.


    Skills and Abilities:

    • Bilingual (English and Spanish). The candidate must be able to conduct meetings in English and communicate via email (excluding).
    • High capacity of information analysis.
    • Advanced Microsoft Office skills. Word and Excel a must. (excluding).
    • Ability to make recommendations on administrative and financial monitoring strategies.
    • Ability to maintain accurate financial records and ability to prioritize work effectively and accuracy under time constraints.
    • Initiative and criteria skills, and high level of administrative and organizational skill.
    • High level of leadership, people development and teamwork.
    • Attention to detail, proactivity, commitment.
    • Personal interest in issues of conservation and sustainable development.
    • Availability to travel within the country and abroad.

    Please Note:

    • This position is based in Asunción, Paraguay.


    To Apply:

    • Submit cover letter and resume through our Careers Page
    • Due to the high volume of applications we are not able to respond to inquiries via phone

    As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.


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