• Project Coordinator - 19022

    Job Locations US-DC-Washington
    Posted Date 3 months ago(8/21/2018 12:59 PM)
    # of Openings
    Program Operations
  • Overview

    World Wildlife Fund (WWF), the world’s leading conservation organization, seeks a Project Coordinator/Assitant, office of the Vice President of Program Operation at our Washington, DC office. The coordinator manages and facilitates administration and financial monitoring of agreements for the program or region. Provides administrative technical assistance to program staff and others in managing their sub-agreement requirements, which may include grantees and/or field offices.  Works to ensure financial and administrative information is well-organized, deadlines are met, and problems or inconsistencies are raised and addressed.


    Under the direction of the vice president of program operations, manages information storage and dissemination for the unit, ensures reporting requirements and schedules are up to date and accessible to all program operations staff. Provides confidential administrative support to the executive using extensive knowledge of WWF’s policies, organization, and a high level of technical skill. This position operates with considerable independent judgment and initiative and contributes to the efficient and successful functioning of the department.


    1. Provides administrative support to the Vice President, including meeting planning, travel arrangements, business correspondence, and other materials. Drafts replies, refers inquiries to appropriate staff member.  Ensures that filing and record-keeping is in compliance with organizational standards and that contractual documentation and other compliance information are accurately retained.
    1. Ensures all program operations requirements and schedules, are up to date and posted to the intranet and other shared access sites as appropriate. This includes budget materials and schedules, restricted revenue reports, reporting formats and schedules, the program administration performance standards, policies and procedures.  Maintains program operations intranet site.

          3. Prepares and monitors agreements for grantees, consultants, and WWF network. Drafts agreements, monitors compliance with agreement terms, ensures agreements and payments are processed timely and in accordance with WWF policy and procedures. Prepares paper work for approval, secures signatures, and distributes documents to appropriate parties.


    1. Assists with the submission process for the annual program budget and midyear review process. Consolidates program budget information and prepares reports for senior review team.  Schedules review meetings with individual programs for the vice president of program operations, senior vice-presidents, and finance staff.
    1. Assists in conference and training event logistics in coordination with other departments and other WWF Network offices. Responsible for identifying training site and hotels, and taking care of all logistics, including formal letters of invitation and other communications required to assist participants in obtaining visas.
    1. Assists Program Operations teams in large proposals and reporting, and special projects.
    1. Performs other duties as assigned.


    1. Education/Experience: A Bachelor’s degree or equivalent work experience required. Must have Bachelor’s degree plus two years relevant experience, including knowledge of grants management principles.  Experience assisting in the management of a team or department is highly desirable.
    2. Skills and Abilities
      • Ability to accurately maintain a complex database
      • Organizational and analytical skills
      • Excellent communication and interpersonal skills requiring courtesy, tact, and diplomacy necessary to effectively manage outside-generated workflow and to communicate with staff
      • Initiative, ability to prioritize and complete work with minimal supervision
      • Ability to manage multiple projects and priorities
      • Familiarity with Microsoft office software (Outlook, Word, Excel, Powerpoint) and Macromedia Contribute or other, simple, website management software.


    To Apply:

    • Submit cover letter and resume through our Careers Page,  Requisition #19022  
    • Due to the high volume of applications we are not able to respond to inquiries via phone

    As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.



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