• Program Operations Specialist - 20010

    Job Locations US-DC-Washington
    Posted Date 6 months ago(8/22/2019 4:37 PM)
    # of Openings
    Program Operations
  • Overview

    World Wildlife Fund (WWF), one of the world’s leading conservation organization, seeks a Program Operations Specialist.  Under the direction of the Program Administrator or Director, manages and facilitates the budgeting and financial management, accounting, revenue contracts management and planning and general administrative functions for the assigned program(s).  Provides financial and administrative technical assistance to program staff and others, which may include field offices and/or grantees.  Ensures sound financial management, contract compliance, and compliance with performance measures for assigned program(s).


    • Assists in the preparation and analysis of the annual operations and 3-year budgeting process for the program. Assists in the development of individual project budgets.  Ensures implementation of effective tracking measures.  Ensures payments are made timely and correctly coded, to ensure data integrity.  Manages actual financial performance against budget to ensure the budget stays in balance, and that end-of-year projections are accurate.  Identifies problems and formulates recommendations for corrective action.
    • Ensures all WWF-issued agreements and payments are in prepared in accordance with organizational policies and donor requirements. Provides guidance to program staff in the negotiation and establishment of agreement terms.  Maintains program database to ensure all information is current and accurate. Monitors information to ensure deadlines and reporting requirements are met.
    • Assists in the preparation of program financial and operational analyses as needed. Reviews financial reports and information pertaining to budgets, project expenditures, program funding requirements and plans.  Assists with forecasting 3-year budgets as a basis for identifying priorities and targeting funding sources.  Notifies Program Officers of any problems or discrepancies and provides technical assistance to grantees in resolving problematic issues.
    • Manages general administrative responsibilities for program, such as filing and record-keeping systems, compliance with WWF policy and audit standards. Helps to establish an annual work plan of critical financial and administrative reporting deadlines and other due dates.  Works to recommend and implement departmental administrative procedures to improve work processes and workflow.
    • Maintains good working relationships with program and administrative staff to support program goals and keep abreast of program issues. Manages daily office administrative issues.  Communicates with program staff on a regular basis about policy changes, financial matters, budget schedules, and other issues that need administrative action.
    • Performs other duties as assigned.


    • Must have a minimum of 6 years relevant work experience in public administration, project or financial management with multiple funders and/or stakeholders. 
    • Applicants with a Bachelor’s degree would only be required to have a minimum of 2 years of relevant work experience
    • Familiarity with U.S. Government-funded projects is highly desirable.
    • Organizational, quantitative and analytical skills
    • Attention to detail, ability to prioritize and work accurately under time constraints
    • Must have excellent communication and interpersonal skills
    • Able to operate with considerable independence and discretion
    • Ability to manage multiple projects and priorities
    • Demonstrated ability to use word processing, database and spreadsheet software packages; Excel in particular, and also Word and PowerPoint,
    • Position may require travel abroad
    • Basic accounting experience, financial planning and reporting is required
    • Fluency in French is preferred but not required 


    To Apply:

    • Please Note: we are looking to fill the position immediately, so resumes will be reviewed as soon as they are received
    • Submit cover letter and resume through our Careers Page,  Requisition #20010  
    • Due to the high volume of applications we are not able to respond to inquiries via phone


    As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply


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