Senior Administrative Assistant, Influence Team - 22071

Job Locations US-DC-Washington
Posted Date 3 weeks ago(11/10/2021 12:52 PM)
# of Openings
1

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Senior Administrative Assistant to support the overall smooth operational functioning of the office of the Chief Operating Officer (COO), and to help organize and move forward the priorities of the COO.

 

The Senior Administrative Assistant is based out of our Washington, DC office and is responsible for a variety of standard and frequently complex administrative, scheduling, and project-based duties. The Senior Assistant’s core tasks include providing direct administrative support to at least three senior level staff members who report to the COO, as well as supporting other finance/accounting work for the office.

Responsibilities

  • Correspond with and coordinate meeting and project details across a wide range of stakeholders including but not limited to partners, donors, Board members, country office staff, and other internal and external groups as needed.
  • Organize meetings and events, including scheduling, sending digital invitations, setting up conference rooms, preparing materials, and coordinating catering if appropriate.
  • Assist in the preparation and quality assurance of presentations.
  • Provide project support by monitoring deadlines, researching information, creating new materials, and maintaining internal databases.
  • Coordinate domestic and international travel by managing flight and hotel accommodations, organizing meetings and excursions, and compiling information into detailed itineraries.
  • Manage finances for the COO directly, and support finance/accounting work across the office including compiling expense reports, setting up supplier accounts, and paying invoices.
  • Manage contracts with consultants and vendors.
  • Provide administrative support to meetings including compiling and organizing notes for the COO and other senior level staff members, as needed.
  • Perform miscellaneous office duties including typing, filing, photocopying, collating, and distributing materials, and sorting and distributing mail for the office.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree plus at least 2 years of relevant work experience or 5-7 years of demonstrated and progressively responsible work experience in an administrative assistant position.
  • Demonstrated experience using the full Microsoft Office Suite to create documents, reports, presentations, and logs.
  • Ability to remain focused and move tasks forward while adapting to new systems and processes in a frequently changing and fast-paced environment.
  • Impeccable organization and analytical skills to maintain files and accurately budget expenses.
  • Strong communications and interpersonal skills required across written and verbal mediums as one of the front-facing positions in the office. Tasks include courteously interfacing with all manner of internal and external groups and individuals, callers, and visitors; proofreading documents; preparing correspondence; preparing presentations; providing quality assurance.
  • Demonstrated project management and strategic thinking desired to ensure priorities are achieved.
  • Ability to take initiative, prioritize, and successfully complete work and meet deadlines with minimal supervision.
  • Committed to building and strengthening a culture of inclusion within and across teams that aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration.

To Apply:

  • Submit cover letter and resume through our Careers Page,  Requisition #22071
  • Due to the high volume of applications we are not able to respond to inquiries via phone

 

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.

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