Executive Assistant - 22081

Job Locations US-DC-Washington
Posted Date 1 month ago(12/13/2021 10:51 AM)
# of Openings
1

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Executive Assistant for the Senior Vice President, US Country Offices and LAC Secretariat.

 

Major Function

Provides high level administrative support to the Senior Vice President, US Country Offices and LAC Secretariat. This position handles a broad variety of complex administrative tasks that facilitate the SVP’s ability to effectively lead the organization and with a high degree of planning, organizing, confidentiality and attention to detail. The Executive Assistant operates with considerable independent judgment and initiative and contributes to the efficient and successful functioning of the Country Offices Support Unit.

Responsibilities

Coordination and Scheduling: Coordinates and maintains Executive’s calendar to optimize time and to facilitate the exchange of information. Coordinates all aspects of meetings, travel, trainings, and other events.  Determines the nature of appointments and helps obtain the necessary background materials. Delegates assignments to other staff at the request of and on behalf of the Executive. Monitors deadlines follows up on delegated tasks, and provide appropriate reminders. Coordinates any mailings or other distributions of information from the Executive, both internally and externally. Coordinates Senior Vice President meetings including preparation of agenda and materials.

 

Communication and Representation: Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and, and responds to routine and non-routine requests with discretion. Attends internal and external meetings as needed and provides appropriate summaries and follow-up.

 

Document review and preparation: Drafts letters, memoranda and prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations.  Assists with preparation of proposals and presentations. Prioritizes incoming mail and documents, notes items of interest, and redirects mail to appropriate staff for further action.

 

General office and administrative support: Provides general administrative support, including note taking at meetings, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Supports Country Offices with information and approvals and senior staff with travel expense reports and meeting arrangement.

 

Performs special projects and other duties as assigned.

Qualifications

  • Bachelor’s degree or equivalent work experience. Five years of demonstrated and progressively responsible experience in administrative positions, including three years in an executive office. Preferrably in a non-profit, NGO, international organization.
  • High degree of knowledge, competence, significant executive support experience, including good organizational and analytical skills.
  • Ability to operate with considerable independence, take initiative, prioritize, and meet deadlines.
  • High degree of professionalism in dealing with diverse groups of people, including, senior executives, staff, donors, and partners.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Effective writing ability necessary to prepare and edit correspondence and other documents. Excellent interpersonal skills requiring courtesy, tact and diplomacy.
  • Excellent oral and written communications skills, fully bilingual English-Spanish.
  • Expert proficiency with Microsoft Office, iOS and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Committed to building and strengthening a culture of inclusion within and across teams.
  • Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
    • Demonstrates courage by speaking up even when it is difficult, or unpopular.
    • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
    • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
    • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

To Apply:

  • Submit cover letter and resume through our Careers Page,  Requisition #22081
  • Due to the high volume of applications we are not able to respond to inquiries via phone

 

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.

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