World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Executive Assistant for the Senior Vice President, US Country Offices and LAC Secretariat.
Provides high level administrative support to the Senior Vice President, US Country Offices and LAC Secretariat. This position handles a broad variety of complex administrative tasks that facilitate the SVP’s ability to effectively lead the organization and with a high degree of planning, organizing, confidentiality and attention to detail. The Executive Assistant operates with considerable independent judgment and initiative and contributes to the efficient and successful functioning of the Country Offices Support Unit.
Coordination and Scheduling: Coordinates and maintains Executive’s calendar to optimize time and to facilitate the exchange of information. Coordinates all aspects of meetings, travel, trainings, and other events. Determines the nature of appointments and helps obtain the necessary background materials. Delegates assignments to other staff at the request of and on behalf of the Executive. Monitors deadlines follows up on delegated tasks, and provide appropriate reminders. Coordinates any mailings or other distributions of information from the Executive, both internally and externally. Coordinates Senior Vice President meetings including preparation of agenda and materials.
Communication and Representation: Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and, and responds to routine and non-routine requests with discretion. Attends internal and external meetings as needed and provides appropriate summaries and follow-up.
Document review and preparation: Drafts letters, memoranda and prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations. Assists with preparation of proposals and presentations. Prioritizes incoming mail and documents, notes items of interest, and redirects mail to appropriate staff for further action.
General office and administrative support: Provides general administrative support, including note taking at meetings, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Supports Country Offices with information and approvals and senior staff with travel expense reports and meeting arrangement.
Performs special projects and other duties as assigned.
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.