Special Assistant, Office of General Counsel - 22097

Job Locations US-DC-Washington
Posted Date 3 weeks ago(1/4/2022 10:49 AM)
# of Openings
1

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Special Assistant to the General Counsel’s Office (GCO) at our Washington, DC office. The Special Assistant provides confidential administrative and programmatic support using extensive knowledge of WWF’s policies, organization, and a high level of technical skill.

Responsibilities

  • Applying expertise and training from experience in supporting high-level executives, the Special Assistant supports the GCO in preparation for meetings, develops memos and presentations, and serves as a key connector for coordination across departments.
  • Coordinates with WWF staff and external stakeholders to ensure that actions are taken, and projects are completed.
  • Operates with considerable independent judgment and initiative and contributes to the efficient and successful functioning of the GCO function.
  • Completes annual regulatory filings to permit continued WWF operations and fundraising nationwide.
  • Prepares and monitors annual budget for GC and Risk Management.
  • Prepares and reviews expense reports and budget updates. Handles management and payment of bills.
  • Ensures all Board related minutes are maintained in accordance with established procedures.
  • Coordinates and maintains calendar for the members of the GCO.
  • Coordinates all aspects of meetings, travel, trainings, and other events.
  • Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders.
  • Coordinates any mailings or other distributions of information both internally and externally.
  • Collaborates closely with senior leaders and teams.
  • Attends meetings with GCO to document, as appropriate, critical commitments and follow through with next steps. Assists in executing follow up activities and projects.
  • Makes high-level contacts of a complex and confidential nature both inside and outside the organization.
  • Answers complex inquiries requiring detailed knowledge of the organization's procedures.
  • Manages communications including correspondence, preparing presentations for internal and external stakeholders, drafting and proofreading written memoranda, talking points, letters, reports, proposals and other communications.
  • Undertakes research, synthesizing information and prepares background materials for meetings.
  • Responds to requests for information.
  • Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Maintains complex files and file record for the department.
  • Translates, or provides for translation of, documents and other records between Spanish and English.
  • Performs other duties as assigned.

Qualifications

  • Bachelor’s degree or equivalent work experience.
  • Five years of demonstrated and progressively responsible experience in administrative positions, including three years experience supporting an executive.
  • Prior experience supporting someone in the C Suite is preferred but not required.
  • High degree of knowledge, competence, and project management skills, including good organizational and analytical skills.
  • Must possess excellent people skills, problem solving skills, strong record keeping and budgeting abilities.
  • Ability to operate with considerable independence, complete discretion, take initiative and problem solve.
  • Ability to work in a fast-paced, professional environment, effectively prioritize and execute a large number of activities at once.
  • Effective writing ability necessary to prepare and edit correspondence and other documents.
  • Excellent interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
  • Advanced PowerPoint and Excel skills.
  • Fluency is Spanish (written and spoken) a major plus.
  • Committed to building and strengthening a culture of inclusion within and across teams.
  • Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
    • Demonstrates courage by speaking up even when it is difficult, or unpopular.
    • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
    • Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
    • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

To Apply:

  • Submit cover letter and resume through our Careers Page,  Requisition #22097
  • Due to the high volume of applications we are not able to respond to inquiries via phone

 

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.

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